Human Resources and Administration Manager – Myanmar

Human Resources and Administration Manager

Myanmar

Background:

SoCha LLC provides independent, verifiable primary data to USAID’s Bureau for Humanitarian Assistance (BHA) and its partners regarding the outputs, outcomes, progress, quality, challenges, successes and lessons learned from activities funded by BHA in Myanmar.

The project has the following objectives:

1. Establish a process to collect, synthesize, and analyze various data concerning BHA-funded programs.
2. Enhance BHA’s knowledge and oversight of ongoing programs through sharing of impartial, primary data.
3. Support BHA’s implementing partners’ monitoring and oversight of ongoing programs via coordination and sharing of impartial, primary data.
4. Expand BHA’s understanding of ongoing challenges and potential changes to Myanmar’s context with additional data and analysis.

SoCha is seeking a full-time, qualified individual to fill the role of Human Resources and Administration Manager. The position will be based in Yangon.

*** Experienced Burmese citizen and resident HR Specialists are encouraged to apply ***

Scope of Work

This position is responsible for all Human Resources matters in the project office as well as assisting by providing administration and operations support. They will report to the Finance and Administration Manager and interface regularly with SoCha’s home office.

Illustrative duties:

• Manage all aspects of national staff recruitment—advertising, reviewing and short-listing applications, scheduling and participating in interviews, checking references, gathering all necessary documents and ensuring they are accurate and complete, and preparing and presenting offers.
• Responsible for all administrative matters in the project office.
• Ensure that all recruitment documentation are complete and saved in appropriate systems folders.
• Prepare independent consultant / employment agreements and amendments, collect complete and accurate supporting documentation, monitor level of effort, and maintain and distribute monthly STTA tracker.
• Manage staff on-boarding to ensure set-up of necessary equipment, systems, and other needs are in place upon LTTA and STTA start dates and oversee the orientation of newly hired LTTA staff.
• Ensure that all staff adhere to SoCha timekeeping and leave policies, and monitor staff leave balances.
• In consultation with the Global HR Manager, update the project Personnel Manual as required, ensuring it is in accordance with SoCha and USAID policies and regulations, and Burmese labor law.
• Oversee all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments.
• Contribute to procurement of health insurance, ensure that all staff are enrolled in project insurance policies and serve as point of contact for any ongoing communication with providers.
• Manage all immigration needs of expat LTTA and STTA staff, in collaboration with the Logistician.
• Communicate and enforce procedures for the operation and maintenance of the office, where required, and
• Manage the office petty cash for all ongoing services and costs (e.g. rent, utilities, supplies, maintenance, telephone). Ensure record system is adhered to in order to track usage and meet accounting requirements.

Qualifications:

• Bachelor’s degree in human resource management, Business Administration, Management or other relevant field, Master’s Degree (preferred).
• 5+ years relevant working experience managing human resources on donor funded projects.
• 3+ years relevant working experience in managing administrative, operational and /or procurement tasks on donor funded projects.
• Demonstrated in-depth knowledge of relevant local labor laws and HR policies.
• Excellent computer (MS Office Suite of products) and organizational skills
• USAID experience and basic knowledge of FAR and AIDAR is highly desirable.
• Proven ability to work closely with a variety of project stakeholders including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise.
• Proven ability to independently plan and execute complex tasks while addressing daily management demands.
• Proficient in both English and Burmese.

Location:

Yangon.

How to apply:

To submit your application, kindly provide your CV using the form provided below.

Applicants will be reviewed on a rolling basis, and the position is open for immediate commencement.

Position will remain open until a suitable candidate has been identified.